JOB ID:
UP0011
Executive Assistant (Light Bookkeeping Support)
Open
UpperRecruit™
May 20, 2026
Remote
Honduras | LATAM
Administration & Finance
$1,000 - $1,700
Staff Augmentation
About UpperOps™
UpperOps™ is a structured international execution platform built to help companies operate with more clarity, visibility, and control across production, talent, creative services, technology, and business support functions.
We operate through a disciplined support model that connects business needs with the right execution structure, helping companies reduce operational noise while creating better opportunities for skilled professionals across Honduras and Latin America.
Our work is guided by ownership, transparency, accountability, practical excellence, and mutual growth. For talent, this means access to international opportunities, clearer expectations, structured communication, United States Dollar (USD)-based compensation when applicable, and future growth pathways through the UpperOps™ ecosystem.
JOB DETAILS
About the Company
UpperOps represents a fast-growing US-based alternative investment firm based in Texas, specializing in credit, real estate, and lower-middle-market businesses. The team is founder-led, execution-oriented, and deeply committed to transparency and high returns. They are looking for a highly trustworthy, high-performing support specialist who can streamline financial operations and protect the founder’s time by owning executive administrative workflows and critical weekly reporting.
Job Description
Working Schedule:
M-F | 8:00am to 4:00pm
We’re seeking a proactive, detail-oriented Executive Assistant with Light Bookkeeping Support to work directly with the firm’s Principal. This role will focus on delivering exceptional executive support, managing day-to-day operations, and maintaining flawless financial administration. You’ll be responsible for handling complex scheduling, categorizing expenses in QuickBooks, staging sensitive wire transfers, and supporting the founder in protecting his time and energy.
key Responsibilities
- Manage complex calendars for the Principal and his partner, proactively scheduling meetings and coordinating calls with zero calendar conflicts.
- Set up and stage wire transfers across 18 bank accounts based on exact amounts and instructions provided by the Principal (who executes final approval), ensuring zero errors.
- Deliver a weekly cash balance report covering all 18 accounts, flagging significant movements or anomalies without prompting.
- Conduct weekly expense reviews, categorizing transactions in QuickBooks, identifying redundant auto-pay items, and preparing clean data for the external CPA.
- Triage emails and manage the inbox (Outlook) to prioritize founder and eventual client communications.
- Book flights and manage end-to-end travel logistics.
- Audit and optimize corporate credit card usage, identifying better card strategies and tracking point accumulation across the firm.
Requirements
- 2+ years of experience as an Executive Assistant, Operations Coordinator, or in administrative roles.
- Solid foundation in light bookkeeping, accounts payable/receivable, or expense categorization.
- Strong written and spoken English; confident communicator with clients and external parties (clear communication is non-negotiable).
- Experience with Microsoft Outlook and QuickBooks Online.
- Highly organized with extreme attention to detail, capable of tracking 18 accounts without dropping threads.
- High integrity, discretion, and trustworthiness to handle sensitive financial information.
- Self-starter who takes extreme pride in remote work and operates independently with minimal micromanagement.
What this role offers
-USD Compensation
-Annual Bonuses
-Paid Internet
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